About the census
The school census collects pupil data and takes place three times a year. The census applies to primary, secondary, special schools and pupil referral units.
Data from the school census determines which pupils get the pupil premium grant. For funding rates, see: pupil premium grant.
The census identifies:
- disadvantaged pupils - eligible now or in the past 6 years for free school meals
- service children
Looked-after children and pupil premium
Looked-after children (LAC) and previously LAC also qualify for pupil premium, but they are no longer identified in the school census. Their pupil premium is collected from another source.
Your school needs to send a privacy notice to
- the parent or carer of every pupil
- all members of teaching and non-teaching staff you employ
This is to inform them that you hold personal data about each pupil or member of staff. You must explain how you intend to use the data and who you may share the data with.
Guidance on completing the school census
Complete the school census | GOV.UK explains how schools and local authorities should submit school census data to the Department for Education
Use the document as a handbook throughout the year, not only on census day. It covers data collected for the school census and stored in school management information systems (MIS).
Checking your data guidance
- validating your data
- resolving errors
- checking any funding reports that use your school census return
For SIMS guides and 'live data' training courses for school census returns, contact Schools ICT Services:
Phone: 01323 463 133
Contact Schools ICT
Phone: 01273 482 519
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