Off-rolling and child missing education (CME)
You must inform the local authority when a pupil leaves the school and you remove them from the school roll.
Before you do this, make sure that you have received confirmation of:
- the date the pupil was enrolled at the new school or provision
- their attendance or absence
Off-roll a pupil
Complete this form to off-roll a pupil:
The pupil’s school file remains your responsibility. Do not send this to the Child Missing Education Officer.
Off-rolling system access
You need a Czone account to off-roll a pupil.
If you do not have an account, a colleague with an account can request one for you using this Czone account request form.
Confirmation you need
Pupil transferring to another school
Contact the destination school, in or outside of East Sussex, to confirm that the child is on their roll and is attending.
Pupil emigrating to another country
Ask the parents to provide confirmation of the move in writing, including:
- a forwarding address
- the date that they will be leaving the UK
Pupil leaving to be home educated
Follow the guidance on how to off-roll for home education.
Deceased pupils
Complete the OR1 off-rolling notification form.
If a child with identified child protection concerns is ‘missing’, you must immediately inform the:
- relevant social service duty team
- Children Missing Education Officer by email: cme@eastsussex.gov.uk
You should make your own efforts to locate the pupil before making a CME referral.
Refer a child missing education
Use the CME checklist to show the actions the school has taken. You will need to show this as part of the referral process.
Child missing education (CME) checklist [28.1 KB] [docx]
Complete the online CME referral form for pupils that have left your school:
- If you are unable to establish the educational provision the pupil is attending.
- They have been missing for 10 school days or more.
CME system access
You need a Czone account to refer a child missing education.
If you do not have an account, a colleague with an account can request one for you using this account request form.
Child missing education policy
This explains the responsibilities of all staff working in schools (including their governing bodies) and the local authority:
Child missing education (CME) policy [450.0 KB] [doc]
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