Admissions - the basics

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3. In-year admissions

An in-year admission is the admission of a pupil to a school which takes place outside of the normal entry times. Parents should apply online and schools should check SAM regularly for applications (at least twice weekly during term time).

How decisions are made (commmunity and voluntary controlled schools)- new process from 1 November 2021

If there is a vacancy, the School Admissions and Transport Team will offer the place by email and advise the parent to contact the school to arrange a start date.

If there's competition for a place, the Admissions team will offer the place to the child with highest priority.

If there are no places available, the Admissions team will resolve the application.  Families will then have the right to appeal and/or go on the waiting list.  

Waiting list offers will be made by the Admissions team.

To enable this to happen, schools need to advise the Admissions team as soon as vacancies arise, or if places have not been accepted within ten school days.

Community and voluntary controlled schools are legally required to comply with admissions decisions made by East Sussex County Council.

This means that from 1 November 2021 community and voluntary controlled school staff should no longer be offering places to applicants. This will now be done by the Admissions and Transport Service.

Own Admission Authority Schools

Please refer to the page on the Schools Access Module (SAM) for advice on what action schools need to take to notify the Admissions Team of decisions on in-year applications.

Own admission authority schools are legally obliged to make admissions decisions in accordance with the requirements of the School Admissions Code 2021 whether they opt in to the scheme or not.  Please note that this requires notifying East Sussex County Council of outcomes of applications within five school days of receiving (not downloading) them.  This is to ensure that statutory deadlines around offering a school place and/or referring to the Fair Access Protocol can be met.

Own admission authority schools are also legally obliged to comply with the locally agreed Fair Access Protocol.

Further Information

East Sussex County Council in year admission arrangements 2021-22

East Sussex County Council co-ordinated scheme of in year admissions 2021-22

School Admissions Code 2021

East Sussex Fair Access Protocol 2021

Queries should be addressed to your admissions contact by email in the first instance, to admissions@eastsussex.gov.uk, or by telephone on 0300 330 9472 between 10am and 3pm Monday to Friday. Fair Access Protocol queries should be addressed to Fair.AccessProtocol@eastsussex.gov.uk.  Further information can be sought from jo.miles@eastsussex.gov.uk if necessary.

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