Reporting to the LA and DfE on your provision


Schools, colleges and education settings can find information and resources, including links to DfE guidance to support provision during the Covid-19 pandemic.

Thresholds for public health support

Thresholds at which schools and settings might consider seeking public health advice and taking further action to reinforce measures already in place have been updated contingency framework for education and childcare settings

If you meet the new thresholds (summarised below), contact the Department for Education (DfE) Helpline on 0800 046 8687. The DfE will provide advice and guidance, including a referral form for schools to request local Health Protection Team (HPT) support.

  • For special schools, residential/boarding school/holiday camp settings and settings that operate with 20 or fewer children, pupils, students and staff at any one time:
    • 2 or more children, pupil, students and staff who are likely to have mixed closely within a 10 day period*
  • For other settings:
    • 10% or more of children, pupils, students or staff (approximately) who are likely to have mixed closely been confirmed as positive for COVID-19 within a 10 day period*
    • 5 children, pupil or staff or more confirmed COVID-19 cases who are likely to have mixed closely within a 10 day period*
  • If your educational setting is experiencing interest from the media.   
  • There have been any admissions to hospital or deaths in your students or staff members due to COVID-19.    

*At least one of these cases should be PCR positive i.e. laboratory confirmed.

PLEASE NOTE: Cases identified in the test-on-return period should not trigger extra measures or escalation to the DfE helpline/HPT.

Reporting positive cases to the Local Authority

Schools should report confirmed positive cases of Covid19 of staff and pupils who are on site using this Google Forms report.

It is important that the local authority has information directly from schools and colleges on covid cases. The information provides a real-time measure of case numbers which informs appropriate council support to settings and supports the wider public health response in East Sussex. The information provided is only accessed and used by a small number of named staff and not distributed outside of the County Council.

In line with national guidance educational settings should continue to provide face to face learning for all pupils.  If you reach a position where, because of staffing issues, you have to restrict face to face learning for whole year groups or whole classes this should be formally reported to us by emailing In these instances face to face learning must remain in place for all vulnerable and critical worker children.

Reporting full school closure:

Emergency School System should be used to report a full school closure, including for example in the case of no heating/burst water main etc.