School census

1. Census dates

2022 to 2023 census dates

Autumn census

Spring census

Summer census

More information about the school census can be found on the DfE School Guidance notes

2. What is the school census

The school census is an electronic collection of pupil data from primary, secondary, special schools and pupil referral units, which takes place three times a year.

For more information about the school census, contact the Data, Research and Information Management Team or by viewing the Department of Education School Census Guides, including COLLECT guides.

Privacy Notices

Fair Processing Notices are now referred to as Privacy Notices. Your school must inform all parents and carers that you hold personal data about each pupil and explain how you intend to use the data.

To do this your school needs to send the parent or carer of every pupil a Privacy Notice. See our Data Protection pages.

Pupil Premium conditions of grant

Data from the School Census is used in determining which pupils attract the pupil premium. The pupil premium is paid in respect of four categories of pupil.

Looked After Children (LAC) are no longer identified in the school census and are collected from another source.

 

The PPG per pupil for 2022 to 2023 is as follows:

Disadvantaged pupils Pupil premium per pupil
Pupils in year groups reception to year 6 recorded as Ever 6 free school meals £1,385
Pupils in years 7 to 11 recorded as Ever 6 FSM £985
Looked-after children (LAC) defined in the Children Act 1989 as one who is in the care of, or provided with accommodation by, an English local authority £2,410
Previously looked-after children (PLAC) £2,410
Service children Pupil premium per pupil
Pupils in year groups reception to year 11 recorded as Ever 6 service child or in receipt of a child pension from the Ministry of Defence £320

Schools ICT run "live data" training courses for school census returns. More information can be obtained from Schools ICT.

3. School census guidance notes

Guidance notes for Summer School census return will be available below in September 2022.

Schools ICT run "live data" training courses for school census returns. More information can be obtained from Schools ICT.

DfE Guidance

School census guide to submitting data -

How local authorities, schools and academies should submit school census data to DfE

This document should be used as a handbook for data collected for the purposes of the school census and stored in schools’ management information systems (MIS) throughout the year - not just as a guide for census day

DfE COLLECT guidance

COLLECT Checking your errors - This guide explains how schools and local authorities completing the school census should check the Information on validating your data, resolving errors and checking any funding reports that use your school census return. This includes information on duplicates reports, various funding reports and adding explanation notes to the census return.

SIMS guides

Primary and Special Schools

Preparing for the School Census Autumn 2022 Return - English Nursery, Primary and Special Schools

Producing the School Census Autumn 2022 Return - English Nursery Schools

Producing the School Census Autumn 2022 Return - English Primary/Middle deemed Primary Schools

Producing the School Census Autumn 2022 Return - English Special Schools

Secondary Schools

Preparing for the School Census Autumn 2022 Return - English Secondary Schools

Producing the School Census Autumn 2022 Return - English Secondary Schools

Post 16

Preparing Post 16 data

All Through Schools

Producing the School Census Autumn 2022 return - English All Through Schools

PRU

Producing the School Census Autumn 2022 Return - English PRU Schools Guidance

Census validation errors and resolutions

OTHER NOTES

Arbor user guides

DfE School Census Notepad entries

SIMS validation and error solutions report

COLLECT funding reports - including 16-19 ESFA reports

Autumn 2022 checklist

COLLECT Guide

SIMS Bulk Update guidance may be useful for filling new fields.

Traded Services COLLECT Academy school census support