Monthly census


DfE Guidance on temporary changes: attendance recording for educational settings whilst closed due to the coronavirus 

We have put together key information and resources for schools to help maintain provision during the COVID-19 situation.

The monthly census contains details about pupils at each school who are currently on roll, as well as recent leavers. This information is used to update the Children’s Services Pupil Database, which is used by a number of teams within the department, including SEN, Early Help and Social Care. It is also used to provide other agencies, such as the Clinical Commissioning Groups, with pupil information.

In order for the census to be accurate, it is important that your school pupil records are kept up to date.

How and when is the information collected?

Children’s Services collect the monthly census data automatically using GroupCall Xporter. School staff do not have to manually send a file. The census data will be taken on the third Thursday of every month. We will contact schools who have not made a monthly return. If you are having issues with GroupCall Xporter, please contact the Schools ICT Servicedesk

More information and advice

If you are asked to provide monthly census data by an agency like a primary care trust, or have any questions about the census, please contact the Information Management team.